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The Best Booking Software For Personal Trainers

best booking software for personal trainers

Looking for the best booking software for personal trainers? Well, you’re in the right place!

We’ve put together a list of the best 9 options on the market, to help manage your bookings, streamline your processes, and improve client experience. 

In this article, we will cover:

Before we get started, take your career to the next level by becoming a Level 4 personal trainer with OriGym! Enquire today, or download our free course prospectus to find out more about the full range of courses we offer.

The Best Booking Software For Personal Trainers

So, let’s get into our list of the best personal training booking software! 

#1- 10to8

booking software for personal trainers

First up on our list of the best personal training scheduling software is 10to8.

As well as allowing you to offer 24/7 appointment booking for clients through your calendar, 10to8 also allows you to schedule and run virtual sessions.

This is perfect for those personal trainers who have clients across the world, or who prefer home workouts to the gym.

Speaking of calendars, the service gives you the opportunity to set up a 2-way calendar sync with:

  • Google
  • iCal
  • Exchange
  • Office 365
  • Outlook.

With over 1500 other app integrations available on Zapier, you can also integrate with services such as Zoom and Salesforce, or embed 10to8’s booking widget on your website or social media.

10to8’s powerful reporting feature helps you to determine how well your business is performing, with features such as:

  • Tracking attendance and popularity of your services
  • Reporting on no-shows
  • Generating data on staff performance

Available on Android and iPhone, they are one of the best booking apps for personal trainers as it allows yourself and your clients to manage bookings and calendar schedules from anywhere, at any time!

Loved by over 50,000 businesses worldwide, we’d recommend giving 10to8 a go, beginning with their 30-day free trial.

#2- Doodle

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Doodle’s online booking software for personal trainers integrates seamlessly with over 3000 apps and tools. 

This is ideal if you are a PT who holds virtual personal training sessions over Zoom, for example.  

Rather than sharing your whole calendar, Doodle works by allowing you to share an invite or single booking page.

All that you need to do is share the link created by Doodle and clients can easily book a session. Doodle will handle the rest!

Each booking page allows you to set the hours which work for you, allowing you to set limits for the number of bookings that can be made each day, or adding buffer times so that you don’t get overwhelmed.

It will also send automatic reminders to people who have booked, helping to reduce the number of no-shows that occur.

Plus, Doodle’s system automatically removes double bookings if your calendar fills up during a suggested time. This saves you plenty of time trying to manually cancel them yourself.

If you’re trying to organise a special event or group PT session, the Group Polls feature allows you to send groups of people a set of dates and times to see which works best for the most clients.

In terms of safety, Doodle has a host of robust privacy features, including AWS and DDoS protected hosting by Cloudflare.

You can therefore be safe in the knowledge that you and your clients’ details will remain private and protected.

If you’re looking for personal training scheduling software for free, then Doodle offers a 14-day free trial.

After this, you can choose to upgrade to one of 3 premium plans, which are Pro, Team, and Enterprise, starting at $6.95 per month.

 

Attract more clients and increase your earnings today!

Become a Level 4 personal trainer with OriGym and enhance your career in the fitness industry!

#3- Calendly

booking software for personal trainers 7

With more than 10 million users worldwide, Calendly provides easy scheduling software for personal trainers.

Calendly allows you to arrange your schedule, and gives clients the opportunity to make bookings, in 3 simple steps:

1) Firstly, let Calendly know you are busy, and they will block this time out for you.

2) Then, share your link with clients, or embed it into your website or social media pages.

3) Clients can then pick a date and time for their session, which will then be automatically added to your calendar.

This is amongst the best booking software for personal trainers, as it allows you to open your calendar to clients on the specific days that work for you.

Calendly will then coordinate your calendar, to ensure that there are no conflicts or double bookings.

The software promises to manage everything for you, including sending everything from reminder emails, to thank you notes to clients, giving you time to focus on other important tasks.

Calendly offers a free trial for 14 days, then gives you the option to continue with their free basic plan.

Alternatively, you can choose to upgrade to one of their other premium plans. Starting from just $8 per month, these include the Essentials, Professional, or Teams plans.

#4- YouCanBook.me

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YouCanBook.me is personal training client scheduling software that operates in a similar way to Calendly.

However, instead of blocking off time when you’re busy, it works by allowing clients to book slots when you are available.

To begin, simply integrate your YouCanBook.me calendar with your Google or Microsoft calendar, and their team will create a personalised booking page for you.

If you have multiple employees in your team, you can also integrate all of your calendars together and manage bookings from multiple locations, all in one place.

YouCanBook.me is the best app for personal trainers booking sessions for clients, as it allows you to design your booking page to match your branding.

For instance, you can add your own profile image or fitness logo, and then embed the booking page into your website for a seamless scheduling experience.

As well as being great for bookings, YouCanBook.me allows you to create personalised text and email reminders, that can be scheduled to remind clients of their session with you.

The app supports a wide range of languages and automatically detects customer time zones, which is perfect if you’ve got online clients based across the word.

YouCanBook.me offers a free-forever version for small businesses, with the option to upgrade to a paid version for $8 a month. 

#5- SuperSaas

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SuperSaas’ online personal training scheduling software has a user-friendly interface, which allows you to manage, and clients to book from any device!

This makes it a great option if you don’t have any previous software experience, with no coding skills required to set up your own booking system.

However, they don’t compromise on quality, with plenty of features and functionalities available.

SuperSaas’ unique selling point is that they offer their multiple features at a great price; in fact, their full plan is free forever, for all users!

The booking interface that their team will create for you is highly customisable, and allows you to set your own designs, custom messages, and notifications.

You can also design your own forms using their custom form builder, with text fields and drop-down selections that can be personalised to your target audience and client base.

Once your booking system is set up, you can sync it with your own Google or Outlook calendars, to combine your personal and work availability.

Seamless integration features also allow you to connect the software with your favourite apps, or embed booking into your personal trainer website or social media.

SuperSaas is amongst the best appointment scheduling software for personal trainers, as it accepts payments with 0% commission, in 26 different currencies.

Their pricing services also allow you to create coupons, happy hour pricing, or use a price rule engine to apply more complex discounts for loyal customers.

Enjoying this article so far? Here’s 3 more that we think you’ll love:

#6- Appointedd

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Appointedd allows you to take unlimited bookings for clients at any time, from anywhere, on any device.

This means that you’ll never miss bookings again, as the software even accepts bookings for you even whilst you’re asleep!

Appointedd have some of the best personal training scheduling software that we could find, because of their unique and highly useful booking features.

For example, it allows you to set an appointment time buffer so that you have time to freshen up, clean down, and prepare for your next client.

The capacity management function also allows you to check on the use of certain rooms and pieces of equipment, which cuts down on client waiting time and improves their experience.

The booking management system that Appointedd allows you to create can be easily integrated with applications such as Zoom, making it ideal if you are an online personal trainer.

If these features weren’t great enough, the system also has an automated marketing function that allows you to accept block bookings, helping to increase client interest and sales revenue.

They also have a user-friendly booking app for personal trainers, which gives you the freedom to access their range of tools, integrations, and resources from anywhere.

With no tech skills required to get started and being extremely easy to set up, Appointedd promises users that they’ll be able to take their first online bookings in as little as 5 minutes!

#7- SetMore

personal training software

As well as efficiently managing your bookings, Setmore’s personal training online scheduling software allows you to plan out your payments from clients online. 

This means that clients will pay you in advance, so you’ll be sure of your income before the session has occurred. 

You can also be sure that these payments will be taken safely and securely, as Setmore uses popular personal trainer payment methods like Square and Stripe online for this feature.

To help generate more clientele, you can choose to integrate Setmore’s booking system with your website or social media page, and display reviews and shoutouts from satisfied customers.

Setmore also creates a unique QR code for you, which clients simply have to scan to take them straight to your booking page.

As well as making bookings much more accessible, this unique system can help you to attract even more clients within a heavily competitive market.

This booking system also allows clients to book recurring sessions, and even offers the most loyal clients priority spots on your calendar!

From sending email reminders and text alerts, to automatic confirmations, Sendmore helps you to reduce the number of no-shows whilst helping you to cut down on paperwork.

 

Attract more clients and increase your earnings today!

Become a Level 4 personal trainer with OriGym and enhance your career in the fitness industry!

#8- TeamUp

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TeamUp provides booking software for everyone from personal trainers and fitness studios, to gyms and CrossFit boxes.

The software allows you to automate repetitive tasks such as:

  • Member billing
  • Receipts
  • Instructor payroll 

You can then export your financial information to PDF, to easily share with your accountant.

TeamUp puts all of your data into one place, giving you insights on:

  • The most popular classes
  • Member sign-up
  • Attendance
  • Retention rates

Using either the website or the TeamUp booking app for personal trainers and clients, customers can book, pay, and manage their sessions, on both Apple and Android devices.

As well as providing a waitlist system to ensure that your sessions are always full, the software also automates direct payments and allows you to offer flexible pricing packages. This means that there’s no need for any more awkward payment conversations after a session!

What’s great about TeamUp is their ‘Go the Extra Mile’ support which is available 24/7, so you don’t need to worry if you’re not very computer literate.

With plans starting at $35 per month, TeamUp also offers a 30-day free trial if you’d like to try before you buy.

#9- SimplyBook.me

personal training software 4

Our final recommendation if you’re looking for a service that is a great appointment scheduling for personal trainers software, is SimplyBook.me

SimplyBook.me’s online booking system has been developed for all service-based industries, and is particularly suited for personal trainers.

This is because it allows you to create a customised booking site, using their range of beautiful templates and booking widgets to fit your branding.

You can then choose the most convenient way for clients to see your booking availability, such as by the type of class. 

Customers can also purchase recurring memberships directly on your website, through Stripe payment processor.

A unique feature of SimplyBook.me is the fact that they are partnered with Booking.page, a brand-new marketplace of service companies around the world.

Through this website, potential clients can:

  • Find your services
  • Directly book appointments
  • Get reminders about their sessions

This last feature in particular will help you client retention rates, as it keeps you in clients’ minds and makes it less likely that they’ll forget about you! 

As well as allowing you to send automated requests for clients to leave you a review, SimplyBook.me also allows you to reward loyal clients with things such as discounts and even gift card sales for special occasions.

With features such as HIPAA, SOAP, Password security and SSL, both you and your clients are guaranteed complete data safety and privacy protection at all times.

If you’re not yet convinced that SimplyBook.me is the best personal training booking software for you, you can try their 14-days free trial.

This includes 50 free bookings, most custom features, and your own booking website too.

Why Use Online Scheduling Software for Personal Trainers?

If you’re still not convinced, here are some of the best reasons why you should invest in booking software for personal trainers!  

#1- Booking Software for Personal Trainers Makes It Easier to Manage Your Calendar

booking software for personal trainers 3

The first advantage of using booking software is that it allows you to plan and schedule in your sessions way ahead of time. 

This could be for the week, month, or even for the whole year ahead!

If you choose PT scheduling software that syncs with your everyday calendar, you will also be able to integrate your work and personal calendars together.

This makes it much easier for you to be more organised with everything from marketing and finance, to your own schedule as a trainer.

You can therefore be more efficient with your time, meaning that you can dedicate more time to improving your personal trainer skills, as well as programming for and training clients.

#2- Personal Training Booking Software Improves Client Experience

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By simplifying the booking process, having software available for clients to book their sessions means that they’re much more likely to make an appointment with you.

Using software means that clients won’t have to keep trying to contact you, when you may not always be in a position to answer the phone or an email.

Failing to get a quick response could deter clients from booking, so having some sort of software for them to use instead can help to prevent this.

Another advantage of booking software is that it enables clients to see all available sessions in one place. They can then use the calendar feature to choose the best date and time for them.

A lot of online personal training scheduling software also allows clients to block book sessions, or book regularly occurring appointments.

This helps to establish client loyalty, as it means that they won’t need to keep returning to you or your website to book another session, which can be inconvenient and act as a deterrent. 

Finally, booking software helps to improve user experience they often allow you to integrate payment options into your website too.

As well as guaranteeing payment for you, this also streamlines the booking process for clients, meaning that they can easily pay for their sessions when they book them.

These payment processes are also protected by the software’s security and privacy system, giving clients peace of mind that their details will be safe.

All of these features show that you are willing to go the extra mile for your clients, making you a better PT!

#3- The Best Personal Training Scheduling Software Helps You to Manage Attendance

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As we’ve discussed, online booking software for personal trainers allows clients to book sessions in their own time and see whether there are spots available in your upcoming classes.

By allowing them to manage their own booking, this can help you manage client attendance a lot easier. It makes it easier for clients to cancel in good time, rather than through a last-minute text, or simply failing to show up!

Personal trainer booking software therefore allows you to establish a cancellation policy, by setting a time frame within which clients must cancel their session if they want to receive their money back.

If they fail to cancel, you will still receive payment for the session, which will help you to manage your finances more efficiently.

You can also remind clients of their bookings, payments, and when memberships or packages are about to expire.

This is because booking software gives you full control over client notifications, as well as how and when they are sent.

With this in mind, investing in scheduling software will help you to:

  • Reduce the number of no-shows
  • Spend less time managing bookings 
  • Track attendance more easily

With client attendance taken care of, you can therefore spend more time focussing on business performance and client experience! 

 

Attract more clients and increase your earnings today!

Become a Level 4 personal trainer with OriGym and enhance your career in the fitness industry!

#4- You Can See How Your Business Is Performing by Using PT Scheduling Software

personal training software 3

The best personal training booking software gives you access to data that allows you to track, assess, and evaluate your business performance.

This is because all of your processes such as scheduling, payments and bookings, are all integrated into one single system.

For instance, you can see ahead of time how many clients you will be training with a certain time period.

By analysing this information, you will be able to gain a more-rounded picture of incoming revenues, which will help you to create more accurate cash flow forecasts.

This allows you to see how your business is performing within a certain time frame, meaning that you have the chance to put strategies into place that can help boost performance and client experience.

Before You Go!

So, that concludes our guide to the best booking software for personal trainers.

Whether you’re a new PT, or are looking to upgrade your current systems, we hope that you’ve managed to find something to suit your business’ needs!

Feeling inspired? Attract more clients and increase your earnings with a OriGym’s Level 4 personal training course! Enquire today, or download our course prospectus for free to check out the full range of courses we offer.

Written by Rebecca Felton

Content Writer & Fitness Enthusiast

Graduating from the University of Liverpool with a first-class degree in English, Rebecca’s combined passions for fitness and writing are what brought her to OriGym. Rebecca is a keen gym-goer and specifically enjoys lifting weights. Outside of fitness and writing, Rebecca enjoys cooking, reading, and watching the football.

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